How to insert files with MS Outlook.

Follow the steps below to attach files with your Outlook email:

Note: Files can be inserted in all MS office programs including Excel, Outlook and Word.
This tutorial covers the steps to attach files in MS Outlook 2000 and 2003 email messages. this way the recipiat can open or save the attached file to their computer

Inserting a file basically renders the file as an attachment. An icon of a paper clip is then used to represent the attachment so others can see that there is an attachment associated with the email message.

Note: You can simply copy the file, or files, you want to attach, and then paste them into the body of the email message. Otherwise-

  1. With an email message open, access the Insert menu from the menu bar or by using the Alt I. keystroke. Arrow up or down to the menu item titled "file", and press Enter .
  2. A dialog box appears where we are prompted to enter a name for the file name.
    For example, "c:/owners documents/ my music/Bob Marley- No More Trouble.mp3"
    Now the file name is set, so siply Tab to the Ok key, and press Enter.
  3. If you don't know the exact name and or location of the file you want to attachPress TAB until the "look in" combo box. This combo box lists the various drives of your computer, and commonly used folders such as "desktop" and "my documents". Arrow down to the parent directory of the desired file.
  4. Press TAB until the "list view" combo box. If the desired file is located within this list, arrow down to it and press Enter.
    If the parent folder, of the desired file is listed, arrow down to it, then press Enter and repeat until this list repopulates with the desired file name.
  5. Once you have pressed Enter on the desired file name, the "browse files" dialogue box closes, the file is attached and focus is returned to the body of the email.

Note: If your file does not appear in the list view, you will want to go back and ensure that "all files" is selected in the "files of type" page Tab.

Note: The attached file will be located in a separate field between the body of the email and the subject line field. You can move to the attachments field to review the attached file with the Tab or Shift Tab keystroekes.

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